Informacje konsularne Konsulat Współpraca dwustronna
APPLYING FOR VISA
- The Consulate General of the Republic of Poland kindly informs all applicants, that it is obligatory to register the visa application on-line prior visiting the Consulate (see section: on-line appointment registration).
- Registration can be done via on-line platform: www.e-konsulat.gov.pl.
- Applicants must appear personally to apply for the visa.
- The tour groups over 5 persons should contact the office in advance.
- The visa process takes 15 calendar days counting from the date of submitting the application. However, the time may vary according to the case nature and number of applications submitted at the same time.
- All the documents must be translated to English language.
- Visa fee: 600 HKD ( as the equivalent of 60 EURO ) in cash only.
- The Consulate reserves the right to require additional documentation at any time.
IMPORTANT NOTE :
Obtaining a Schengen or Polish visa does not guarantee entering the territory of Schengen or Poland. The final decision is to be taken by the Border Guard Officer at the point of entry to Schengen Zone.
- registered application form filled out on-line, must be printed out and signed by the applicant.
- all entries should be properly filled out - no blanks).
- 1 passport size photograph (please verify below requirements).
PHOTO format requirements:
* size of photograph: 3,5 X 4,5 cm
* sharp and in color, printed on high-quality paper with a bright background
* not older than 6 months, enabling identification of applying person
* "en face" - face straight to the objective, both sides of the face need to be visible
* photograph must show a person from top of head to shoulders
* size of the head should cover 70-80% of vertical length of a photo
* head must be uncovered and unveiled, face must not be covered by hair, eyes must be visible, mouth must be shut
IF YOU WEAR GLASSES:
* glasses must not be dark
* eyes must be visible through frames
* glasses must not reflect the light
IF YOU WEAR RELIGIOUS HEAD COVERS:
* chin, forehead and both cheeks must be clearly visible
* face must not be shadowed by head cover
- original passport (must be valid at least 3 months calculating from the date of intended departure from the Schengen area as well as must contain at least two blank visa pages).
- copy of HK ID card
- travel medical insurance certificate and its copy
- invitation letter / officially registered invitation ("ZAPROSZENIE")
(Please note that there is no obligation is registering official invitation in Poland by the host person - this procedure is a choice as it is connected with legal responsibilities. Regular invitation letter issued by the host person (and not registered at "urząd wojewódzki") must indicate the dates of the trip and relations between the host and applicant. Letter must be either presented in original or sent directly to the Consulate (fax, e-mail or post). Invitation issued by appropriate Polish local authorities must be presented in original*.
- school certificate, when the child applies.
- work permit (original document issued by relevant Polish local authorities must be presented).
- employment without prior authorization and relevant visa is strictly prohibited.
- work permit presented at the Consulate shall not be returned as it is archived with the entire documentation of the applicant. There is an additional original issued to the Employer by the Polish Authorities for whatever purpose it may serve.
- employer's written declaration, the employer's letter must confirm the intention to employ the foreigner as well as place and character of employment.
- medical insurance (insurance certificate must cover the travelling period as well as the time until the actual commencement of performing duties, eg. indicated by the agreement).
- insurance certificate issued by the Polish insurance company shall be accepted.
- the 30,000 Euro coverage rule does not apply.
ANNEX implemented Schengen states on September 30, 2016
List of supporting documents to be submitted in Hong Kong and Macao by applicants
for Schengen visas
I. General requirements
1. Round trip reservation(s).
2. Proof of solvency (for example, bank statements for the last three months or another proof of regular income: a letter from the employer stating the name of the employer, the name of the employee, his/her job title, annual salary, date of employment and if relevant, the duration of his/her contract. If the letter of employment is not available it can be substituted by other proof of regular income, for example, a letter from the university in question for students getting a scholarship or proof of pension/insurance/rent payments).
3. Proof of accommodation: for the whole duration of the intended stay. Travel itinerary, providing clear evidence of the applicant’s travel plans (transportation booking, itinerary, etc.).
4. Minors (under 18)
- if the minor is travelling alone or with only one parent: a birth certificate and a notary certificate of permission to travel from legal guardian(s).
II. List of additional supporting documents to be submitted depending on the purpose of travel
1. People travelling for business or a short professional training course
(a) Company registration of the company employing the applicant and original letter from said employer:
- a copy of the company registration on official company paper with stamp and signature, mentioning:
- full address and contact persons of the company;
- the name and position of the countersigning officer;
- applicant’s name, position, salary and years of employment;
- the purpose of the visit;
- confirmation of position after applicant’s return;
- the person who or the entity that will bear the applicant’s travel and living costs.
(b) Invitation letter from the organiser of the event or the training course on official company paper with stamp and signature, mentioning:
- full address and contact persons of the company;
- the name and position of the countersigning officer;
- purpose and duration of the visit;
- detailed programme;
- the person who or the entity that will bear applicant’s travel and living costs.
2. People travelling to visit family/friends
Invitation issued at least one day before the visa application is submitted:
- an invitation issued by the host in the country of destination. It should state the name and the contact details (address, phone number/email) of the host and the period and duration of the stay;
- copy of passport or residence permit of inviting person;
- bank statement for the last three months (if not possible to submit other proof of source of funds).
3. People travelling to attend cultural/sports events
(a) Invitation from the organiser of the event of the country of destination, on official letterhead paper with stamp, mentioning:
- purpose and duration of the stay;
- detailed programme and itinerary;
- details of accommodation during the period of the intended stay.
(b) Letter from Hong Kong or Macao cultural or sports organisation, on official letterhead paper with stamp, mentioning:
- full address and contact details of the organisation;
- the name and position of the countersigning officer
- applicant’s name, position, salary and years of employment (only for professionals);
- confirmation of participation.
(c) Declaration by the entity that will pay for travel and living costs.
GENERAL VISA TYPE INFORMATIONS
Schengen airport visa ("A")
Entitles its holder to one or more entrances to the international transit areas of one or more airports of the Schengen country.
Schengen visa ("C")
Entitles its holder to one or more entrances provided that neither the length of the uninterrupted stay nor the total length of the subsequent stays at the territories of the Schengen zone countries shall not exceed the period of 3 months during each six-month term as calculated following the date of the first entrance at this territory.
National visa ("D")
Entitles to the entrance and uninterrupted stay at the territory of the Republic of Poland or to several stays following one another which last jointly longer than 3 months and do not exceed jointly the period of one year during the validity of the visa. National visa issued by a Schengen State also entitles its holder to travel to the other Schengen States for three months in any half year.
You may apply for a visa if you hold a valid travel document whose validity period exceeds, by at least 3 months, the period in which the departure from the territory of the Republic of Poland or of Schengen zone in case of uniform visa must occur, according to the visa that has been issued.
Visa may entitle to one (01), two (02) or unlimited number of entrances (MULT) during the stay as specified with the number of days in visa.
On the basis of the visa as held by the foreigner, the latter may stay at the territory of Poland or Schengen zone countries in case of uniform visa only during the stay as defined with the number of days in visa. The total number of days of particular stays may not exceed jointly the duration of stay as specified in visa also in case of a visa that authorises to more than one entrance.
Apart from specifying the duration of stay in visa, the validity period of a visa is also defined by stating the initial and final date of the validity period of the visa, which shall not be longer than 5 years, in case of uniform and stay visa or national visa, during which the first entrance may occur and the last departure from the territory of the Republic of Poland or of the Schengen zone countries, in case of uniform visa, must take place.
The beginning of the validity period of the visa shall be on the period of 3 months following the date of issuing visa.
The foreigner shall be obligated to leave the territory of the Republic of Poland before the passage of the stay period as specified in the visa and before the passage its validity period, unless he/she was granted the renewal of the visa or the permit to reside for a definite period of time, permit to settle oneself or permit to stay as a long-term resident of EC at the territory of the Republic of Poland.
You may apply for the renewal of the visa with the competent Voivode for the place of stay before the lapse of at least 7 days before the end of stay period under the uniform visa as held by you (and before the lapse of 14 days before the end of stay period under the national visa). Visa may be renewed only if all terms that were mentioned below have been satisfied:
- the situation is supported by an important professional or personal business or by humanitarian reasons;
- the circumstances that had contributed to filing the application for the renewal of the visa occurred independently of your will and they could not reasonably be foreseen at the moment of issuing a visa;
- the circumstances of the case do not testify to the fact that the intention of your stay will be different from that as declared by you;
- there are no grounds which would justify the denial of granting a visa.
The stay period at the territory of the Republic of Poland in accordance with the renewed visa shall not exceed the maximum number of days of the stay period that have been provided for a specific type of visa (3 months as far as the uniform and stay visa is concerned, and 1 year for the national visa).
The foreigner who has filed the motion for the renewal of the visa within the periods that have been specified above shall be granted the national visa by the voivode for the duration of the proceedings on the renewal of visa (the so-called procedural visa) if the latter has not been able to make a decision as to the renewal of the visa before the passage of legal stay under the visa that had previously been held by the foreigner, and upon making the final decision concerning this issue, the procedural visa shall be annulled.
If the motion to renew a visa was not filed within the above mentioned periods, and the proceedings concerning this matter are not finished before the lapse of the legal stay according to the visa as held by the foreigner, you will be obligated to leave the territory of the Republic of Poland and to await the decision while staying abroad
Visas that entitle to start work shall give you the right to stay at the territory of the Republic of Poland and to undertake work provided that you are granted the work permit if such is required. Visas that entitle you to start work may be issued if you produce the work permit at the territory of the Republic of Poland, or the written declaration as made by the employer that the latter wants to entrust the former with performing the work, when the work permit is not required.
Only the competent consul for the country in which the foreigner permanently resides shall be responsible for granting or denying the visa that authorises to undertake work. If the foreigner stays legally at the territories of the member states of the European Union, the member states of the European Free Trade Association (EFTA), parties to the agreement on the European Economic Area or the Swiss Confederation, visa that entitles to start work may be also issued by the consul different from that as mentioned above.
National visa for the purpose of work gives the right to start work and shall be granted for the stay period which corresponds to that as determined in the promise to issue a permit for work or in the employer's declaration, and it shall not be longer that one year.
The stay at the territory of the Republic of Poland without the required visa, temporary residence permit, or permanent residence permit, or stay permit as a long-term resident of EC and work permit or permit to run a business against the binding provisions, shall expose you to the deportation from the territory of the Republic of Poland and shall deprive you of the possibility to re-enter her borders for the period ranging from 3 to 5 years.
Additionally, personal details of the foreigners against whom the decision of deportation from the territory of Poland was made shall be transferred to the Schengen Information System (SIS) in order to deny the entrance of such individual to the entire territory of Schengen zone countries during the period that was mentioned above.